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United Rentals Corporate Office Coordinator in Charlotte, North Carolina


United Rentals, Inc. is an $8 billion dollar Fortune 500 organization and the largest equipment rental company in the world. The company has an integrated network of over 1,100 rental locations in 49 states, every Canadian province, and 11 in Europe. The company's 18,000+ employees serve construction and industrial customers, utilities, municipalities, homeowners and others. Additional information about United Rentals is available at unitedrentals.com.

The Corporate Office Coordinator maintains a world class reception area at the Charlotte Corporate Campus.

Essential Duties:

Visitor Reception

o Greet visitors with courtesy and professionalism.

o Direct and/or escort visitors to meetings rooms when necessary.

o Offer refreshments to visitors.

o Offer suggestions regarding hotels and restaurants based on visitor needs.

o Keep refreshment station organized and tidy.

o Back up support to HR and facilities as required.

Conference Room Coordination

o Maintain order and organization in conference rooms.

o Maintain conference room schedules.

o Assist with conference room bookings as necessary.

o Manage communication regarding conference room booking FAQs.

o Provide daily, weekly, monthly and yearly reporting on conference room usage.

o Maintain lunch and snack options for attendees.

Employee Engagement Committee

o Assist Human Resource Management with the planning and execution of campus events.

o Lead committee meetings.

o Assist with the sourcing of event materials.

o Coordinate the set up and break down of events.

o Assist with maintaining committee budget and reports.


o Maintain an orderly mail room

o Oversee intake of mail on a daily basis

o Oversee mailroom package notifications


Education : High School Diploma.

Experience: Reception/Administrative experience preferred

Other Skills Required:

  • Strong oral and written communication skills

  • Microsoft Office (Outlook, Word, Excel)

  • Strong attention to detail

  • Excellent organizational skills

  • Strong communication and interpersonal skills

  • Ability to multitask

  • Superior understanding of customer service

  • Highly flexible

  • Lift up to 25 pounds

Working Conditions:

  • Normal office environment

  • Fast paced

  • Heavy volume of sitting, standing and walking

United Rentals, Inc. is an Equal Opportunity Employer of women, minorities, protected veterans and individuals with disabilities.