United Rentals Fleet Administrator Agent I in Scottsdale, Arizona
This position performs various operational duties and tasks involved in the management of the outsourced vehicle fleet. Responsible for the administration of fleet policy and programs including processing invoices, credit memos and allocating charges to cost centers. This position also interacts with corporate and sourcing departments, operations, leasing companies, OEMs, upfitters, and fabricators.
Works to build and maintain a standardized fleet with supplier and field to determine appropriate equipment/truck/trailer specifications and options
Monitors orders to completion. Works with Suppliers on revised delivery dates and to expedite equipment shipments and ensure on-time delivery
Research and update current specifications and quotes on intranet excel file.
Attends supplier meetings as directed by management
Identifies and documents cost savings opportunities, such as researching different deals on equipment to obtain better package pricing.
Assist purchasing department with vehicle specifications, orders, and vendor issues.
Manages system to ensure data integrity within RentalMan and vendors.
Maintains and monitors vendor performance standards.
Processes vehicle change forms from Vehicle Fleet email box for location changes, driver changes. Submit changes to leasing company vendor.
Validates units billed on leasing invoices. Contact branch or leasing company on discrepancies and continue through to resolution.
Prepares leasing invoices for approvals and payment
Administers vehicle title change processes
Acts as liaison between OEMs, upfitters and leasing companies in resolving issues and coordinating vehicle acquisitions, disposals and services.
Prepares and submits expense allocation files to Fixed Assets
Assists field and region locations with:
Licensing, Titling and Registrations
Policies and Procedures
Resolves issues between suppliers and field locations
Responds to requests from inquiries from regions and corporate departments
Responds to departmental inbox emails.
Education : High School diploma or equivalent combination of education and experience required
Minimum 6 months to 1 year work experience required
Related work experience in the areas of purchasing, vehicles, titles or licensing preferred
Knowledge of construction industry a plus
Other Skills Required:
Intermediate proficiency in Microsoft Office applications, with an emphasis on Excel
Excellent written and verbal communication skills
Highly organized individual, attention to detail
Ability to prioritize and multi-task
Professional Corporate environment; professionalism, courtesy and telephone etiquette are a must. Heavy PC/phone duties.